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Submit a Project

Projects are categorized based on the level of effort necessary to complete the work. Information about submitting a project for review is included for each category below.

Work Requests - Projects with total budgets less than $20,000 and involving less than 250 hours of effort.

Projects at this level do not require the completion of a project proposal template. Submit your request to the AITS Service Desk (servicedeskaits@uillinois.edu) including a 1-2 paragraph description of the requested work and it will be assigned to the appropriate functional and/or technical area to be assessed. If the functional/technical area approves the request, work will be prioritized based on the date of submission and the availability of appropriate resources. Any net new costs, such as software licenses, will be the responsibility of the submitter. If, upon further analysis by the functional and/or technical areas, it appears that the project proposal will exceed the Level 1 resource threshold, the sponsor will be contacted and asked to fill out a Level 1 template. Monthly reports of work requests are available in the Reports and Newsletters section.

ITPC Level 1 - Projects with total budgets between $20,000 and $100,000 or involving between 250 and 850 hours of effort.

Projects at this level require the completion of a Level 1 project proposal template. Typically, a Level 1 project proposal will be filled out by someone that understands the business rationale for the project - they do not need to have a technology background.

Click here to open the Level 1 project proposal (in MS Word). Fill out the template and email it to ITPC@uillinois.edu. The ITPC will review your proposal, and if there are no questions, will typically provide an approved/denied response within one (1) to four (4) months. If clarifications or further technical reviews are necessary, the duration of the review will increase. Level 1 proposals and their dispositions will be posted on the ITPC web site. 

ITPC Level 2 - Projects with total budgets between $100,000 and $250,000 or involving 850 to 5,000 hours of effort.

Projects at this level require the completion of a Level 2 project proposal template. The Level 2 template is more detailed than a Level 1 template and if requested, a technical application manager will be assigned to your project to assist you with filling out the Level 2 project proposal template. Submit your request for assistance to the AITS Service Desk (servicedeskaits@uillinois.edu).

Click here to open the Level 2 project proposal (in MS Word). Fill out the template and email it to ITPC@uillinois.edu. Completed Level 2 proposals will be evaluated at the end of August, November, February and May, so that the relative merits of these larger initiatives can be compared. You will be notified once ITPC has completed a final review of the proposal. Level 2 proposals and their dispositions will be posted on the ITPC web site.

ITPC Level 3 - Projects with total budgets greater than $250,000 or involving greater than 5,000 hours of effort.

Projects at this level require the completion of a Level 3 project proposal template. The Level 3 template is identical to the Level 2 template except for the addition of a section for project return on investment details. If requested, a technical application manager will be assigned to your project to assist you with filling out the Level 3 project proposal template. Submit your request for assistance to the AITS Service Desk (servicedeskaits@uillinois.edu).

Click here to open the ITPC_L3_Template (in MS Word). Fill out the template and email it to ITPC@uillinois.edu. Completed Level 3 proposals are reviewed once annually in March. Initial submission of these large proposals is required in January. You will be notified once AAPC has completed a final review of the proposal. Level 3 proposals and their dispositions will be posted on the ITPC web site.

 

For all level 1 and above project proposals, please contact Cynthia Cobb at cyncobb@uillinois.edu
She can help guide you through the process and give your proposal the best chance at getting approved by the ITPC committee.