Review of Level 1 Proposals
ITPC Subcommittees will review all Level 1 proposals and provide an
approved or disapproved decision for each proposal. Where proposals are
rejected, the subcommittee will provide a rationale for the decision.
Subcommittees may also request additional information from the proposal
submitter if needed prior to a decision on a proposal.
After ITPC Subcommittee review, the ITPC will review Level 1
proposals and either approve or deny the proposal. If approved, Level 1
proposals are forwarded to the ITPC project scheduling queue. Level 1
proposals and their dispositions are communicated through a quarterly newsletter and the monthly status report.
Review of Level 2 Proposals
ITPC Subcommittees will review all Level 2 proposals. The increased
detail provided in a Level 2 template should facilitate a better
evaluation of financial return by providing a more accurate prediction
of costs, effort, timeline, etc. associated with doing that project.
Subcommittees may add any commentary related to resources or other
issues that would be helpful to ITPC in evaluating the proposal.
Subcommittees may reject a proposal if they choose and the proposal will
not proceed to ITPC. Where proposals are rejected, the subcommittee
will provide a rationale for the decision. Subcommittees may also
request additional information from the proposal submitter if needed
prior to a decision on a proposal.
After ITPC Subcommittee review, the ITPC will review Level 2
proposals and either approve or deny the proposal. Level 2 proposals
approved by ITPC are forwarded to the ITPC project scheduling queue.
Level 2 proposals and their dispositions are communicated through a quarterly newsletter and the monthly status report.
Review of Level 3 Proposals
Level 3 projects will be evaluated and selected on an annual basis.
This selection process is aligned with the University of Illinois annual
budget cycle to better facilitate the review and funding of larger
initiatives. Projects approved by the ITPC subcommittees and ITPC are
forwarded to AAPC for final review. The ITPC can approve up to $1.4M in
ITPC funding for each fiscal year. After the annual review of large ITPC
project proposals, the remainder of the $1.4M is available to fund
standard ITPC projects throughout the fiscal year.
Additional Reviews
Depending on the nature of the proposal, other technology review
groups may become involved in the evaluation process. These groups
include the AITS Enterprise Architecture Committee (EAC), the University
IT Leadership Team (UI IT LT) or the UI IT LT Common Architectural
Vision (CAV) working group. The ITPC will coordinate any reviews with
these groups.
The processes outlined above are consistent with the current best
practices for prioritizing information system initiatives in higher
education, as well as across many other industries. However, as with any
practice, they will need to be modified over time to accommodate the
needs of our University. The ITPC committee members welcome your
feedback and look forward to making this process as streamlined and
effective as possible.